Fuel tax credit calculator
Take the fuel claim period by period
Bring fuel data into a repeatable claim workflow, review the volumes and carry the calculation into the next period.
Included in the base subscription
Australia only.
| Date | Description | Period of purchase | Quantity | Rate | Total |
|---|---|---|---|---|---|
| 08/01/2024 | Fuel for generator – 30L | 01/01/2024 – 04/02/2024 | 30 L | 25.0c | $7.50 |
| 18/01/2024 | Fuel for tractor | 01/01/2024 – 04/02/2024 | 500 L | 50.0c | $250.00 |
| 23/01/2024 | Fuel for generator – 60L | 01/01/2024 – 04/02/2024 | 60 L | 25.0c | $15.00 |
| 07/02/2024 | Fuel for tractor – 1,023L | 05/02/2024 – 31/03/2024 | 1,023 L | 52.0c | $531.96 |
| and 4 more lines in this quarterand 5 more lines in this quarter | |||||
Record these amounts at labels 7D and 7C on the BAS.
Illustrative view. Sample volumes and sample rates, not ATO rates.
Inside the calculator
From fuel purchases to a reviewable claim
Step through the four stages of a quarter. The sample volumes and rates show you how the tool works, and they are not ATO rates or a tax calculation.
Set the client up once and the quarter is ready
Choose the client, let the tool pull fuel information straight from your accounting software, and tell it which accounts to watch. The BAS frequency and start date are already set from the client record.
The volumes buried in narrations are pulled out for you
Every fuel purchase in those accounts comes across, and anything that looks like a volume in the narration is read out and marked in orange so you know to check it first.
Nothing is guessed, so you review rather than recalculate
Some descriptions never mention litres, so the tool leaves those at zero rather than guessing. You enter them, and the claim updates as you go.
Finish with a report you can file behind the lodgement
Add any corrections to earlier periods, then produce the report with the figures for labels 7D and 7C ready to go on the BAS.
- Set the client up once and the quarter is ready
- The volumes buried in narrations are pulled out for you
- Nothing is guessed, so you review rather than recalculate
- Finish with a report you can file behind the lodgement
Set the client up once and the quarter is ready
Choose the client, let the tool pull fuel information straight from your accounting software, and tell it which accounts to watch. The BAS frequency and start date are already set from the client record.
Vehicle and generator
Extract fuel information from your accounting software
Add applicable fuel accounts
Add account
Illustrative AccountKit fuel tax credit calculator. Sample client, sample volumes and sample rates, not ATO rates and not a tax calculation.
The volumes buried in narrations are pulled out for you
Every fuel purchase in those accounts comes across, and anything that looks like a volume in the narration is read out and marked in orange so you know to check it first.
Add a line for each fuel type or activity across the periods below.
Original BAS
| Date | Description, account and business use | Period of purchase | Quantity | Rate | Total |
|---|---|---|---|---|---|
| 08/01/2024 | Fuel for generator – 30L370/001 Fuel and oil – generators · Public road use | 01/01/2024 – 04/02/2024 | 30 L | 25.0c | $7.50 |
| 18/01/2024 | Fuel for tractor370/002 Fuel and oil – off road machinery · Off road use | 01/01/2024 – 04/02/2024 | 0 L | 50.0c | $0.00 |
| 23/01/2024 | Fuel for generator – 60L370/001 Fuel and oil – generators · Public road use | 01/01/2024 – 04/02/2024 | 60 L | 25.0c | $15.00 |
| 07/02/2024 | Fuel for tractor – 1,023L370/002 Fuel and oil – off road machinery · Off road use | 05/02/2024 – 31/03/2024 | 1,023 L | 52.0c | $531.96 |
| 12/02/2024 | Fuel for generator – 40L370/001 Fuel and oil – generators · Public road use | 05/02/2024 – 31/03/2024 | 40 L | 26.0c | $10.40 |
| 22/02/2024 | Fuel for tractor370/002 Fuel and oil – off road machinery · Off road use | 05/02/2024 – 31/03/2024 | 0 L | 52.0c | $0.00 |
| 14/03/2024 | Fuel for tractor – 1,155L370/002 Fuel and oil – off road machinery · Off road use | 05/02/2024 – 31/03/2024 | 1,155 L | 52.0c | $600.60 |
| 29/03/2024 | Fuel for generator – 10L370/001 Fuel and oil – generators · Public road use | 05/02/2024 – 31/03/2024 | 10 L | 26.0c | $2.60 |
6 volumes read from the descriptions, review these first. 2 descriptions with no volume in them, enter those yourself.Business use comes from each account’s default, set once in the first step.
Adjustments (to prior periods)
| Description and business use | Period of purchase | Quantity | Rate | Total |
|---|---|---|---|---|
| Enter a brief descriptionSelect business use | Select period | 0 L | 0.0c | $0.00 |
Record these amounts at labels 7D and 7C on the BAS.
Illustrative AccountKit fuel tax credit calculator. Sample client, sample volumes and sample rates, not ATO rates and not a tax calculation.
Nothing is guessed, so you review rather than recalculate
Some descriptions never mention litres, so the tool leaves those at zero rather than guessing. You enter them, and the claim updates as you go.
Add a line for each fuel type or activity across the periods below.
Original BAS
| Date | Description, account and business use | Period of purchase | Quantity | Rate | Total |
|---|---|---|---|---|---|
| 08/01/2024 | Fuel for generator – 30L370/001 Fuel and oil – generators · Public road use | 01/01/2024 – 04/02/2024 | 30 L | 25.0c | $7.50 |
| 18/01/2024 | Fuel for tractor370/002 Fuel and oil – off road machinery · Off road use | 01/01/2024 – 04/02/2024 | 500 L | 50.0c | $250.00 |
| 23/01/2024 | Fuel for generator – 60L370/001 Fuel and oil – generators · Public road use | 01/01/2024 – 04/02/2024 | 60 L | 25.0c | $15.00 |
| 07/02/2024 | Fuel for tractor – 1,023L370/002 Fuel and oil – off road machinery · Off road use | 05/02/2024 – 31/03/2024 | 1,023 L | 52.0c | $531.96 |
| 12/02/2024 | Fuel for generator – 40L370/001 Fuel and oil – generators · Public road use | 05/02/2024 – 31/03/2024 | 40 L | 26.0c | $10.40 |
| 22/02/2024 | Fuel for tractor370/002 Fuel and oil – off road machinery · Off road use | 05/02/2024 – 31/03/2024 | 480 L | 52.0c | $249.60 |
| 14/03/2024 | Fuel for tractor – 1,155L370/002 Fuel and oil – off road machinery · Off road use | 05/02/2024 – 31/03/2024 | 1,155 L | 52.0c | $600.60 |
| 29/03/2024 | Fuel for generator – 10L370/001 Fuel and oil – generators · Public road use | 05/02/2024 – 31/03/2024 | 10 L | 26.0c | $2.60 |
Read from the description. Entered during review.
Adjustments (to prior periods)
| Description and business use | Period of purchase | Quantity | Rate | Total |
|---|---|---|---|---|
| Enter a brief descriptionSelect business use | Select period | 0 L | 0.0c | $0.00 |
Record these amounts at labels 7D and 7C on the BAS.
Illustrative AccountKit fuel tax credit calculator. Sample client, sample volumes and sample rates, not ATO rates and not a tax calculation.
Finish with a report you can file behind the lodgement
Add any corrections to earlier periods, then produce the report with the figures for labels 7D and 7C ready to go on the BAS.
The adjustment is in, and the report is the PDF you file behind the lodgement.
Original BAS
| Date | Description, account and business use | Period of purchase | Quantity | Rate | Total |
|---|---|---|---|---|---|
| 08/01/2024 | Fuel for generator – 30L370/001 Fuel and oil – generators · Public road use | 01/01/2024 – 04/02/2024 | 30 L | 25.0c | $7.50 |
| 18/01/2024 | Fuel for tractor370/002 Fuel and oil – off road machinery · Off road use | 01/01/2024 – 04/02/2024 | 500 L | 50.0c | $250.00 |
| 23/01/2024 | Fuel for generator – 60L370/001 Fuel and oil – generators · Public road use | 01/01/2024 – 04/02/2024 | 60 L | 25.0c | $15.00 |
| 07/02/2024 | Fuel for tractor – 1,023L370/002 Fuel and oil – off road machinery · Off road use | 05/02/2024 – 31/03/2024 | 1,023 L | 52.0c | $531.96 |
| 12/02/2024 | Fuel for generator – 40L370/001 Fuel and oil – generators · Public road use | 05/02/2024 – 31/03/2024 | 40 L | 26.0c | $10.40 |
| 22/02/2024 | Fuel for tractor370/002 Fuel and oil – off road machinery · Off road use | 05/02/2024 – 31/03/2024 | 480 L | 52.0c | $249.60 |
| 14/03/2024 | Fuel for tractor – 1,155L370/002 Fuel and oil – off road machinery · Off road use | 05/02/2024 – 31/03/2024 | 1,155 L | 52.0c | $600.60 |
| 29/03/2024 | Fuel for generator – 10L370/001 Fuel and oil – generators · Public road use | 05/02/2024 – 31/03/2024 | 10 L | 26.0c | $2.60 |
Adjustments (to prior periods)
| Description and business use | Period of purchase | Quantity | Rate | Total |
|---|---|---|---|---|
| Fuel for grader – 200L, left off the prior BASOff road use | 01/10/2023 – 31/12/2023 | 200 L | 50.0c | $100.00 |
Record these amounts at labels 7D and 7C on the BAS.
Results
Record these amounts at labels 7D and 7C on your BAS
Original BAS
| Business use and period | Quantity | Rate | Total |
|---|---|---|---|
| Public road use · 01/01/2024 – 04/02/2024 | 90 L | 25.0c | $22.50 |
| Public road use · 05/02/2024 – 31/03/2024 | 50 L | 26.0c | $13.00 |
| Off road use · 01/01/2024 – 04/02/2024 | 500 L | 50.0c | $250.00 |
| Off road use · 05/02/2024 – 31/03/2024 | 2,658 L | 52.0c | $1,382.16 |
Adjustments (to prior periods)
| Off road use · 01/10/2023 – 31/12/2023 | 200 L | 50.0c | $100.00 |
The above calculations are based on the information you provided. Check that your figures are correct before adding them to your BAS.
Illustrative AccountKit fuel tax credit calculator. Sample client, sample volumes and sample rates, not ATO rates and not a tax calculation.
AccountKit lists this tool’s Xero connection as: Syncs from Xero and reads volumes from descriptions. Journal availability and review steps depend on the tool.
Make it your practice
Put this tool to work with your clients
Start a free 14-day trial with your own client list, or see this workflow with the AccountKit team.
